The time after a meeting goes back to the real work｜MH21 Inc.

At MH21 Inc., representative Kansui Muraoka adopted Aitane. Aitane AI organises the key points and tasks from online meetings and advisory sessions, sharply reducing the note-taking and task entry that used to follow every meeting.

This English translation is provided for reference only. In the event of any discrepancy, the Japanese version shall prevail.

At MH21 Inc., representative Kansui Muraoka adopted Aitane.

By having Aitane AI organise the key points and tasks from online meetings and sessions with advisory clients, the company sharply reduced the note-taking and task entry that used to follow every meeting.

About MH21 Inc.

MH21 Inc. runs a broad set of businesses centred on corporate advisory and executive consulting based on Four Pillars of Destiny astrology, and on operating courses in the practice, alongside planning and selling good-fortune products and importing and selling overseas goods.

Drawing on more than 7,000 readings to date, representative Kansui Muraoka advises executives and companies on staffing, organisational design, management decisions and timing from the perspective of Four Pillars of Destiny.

Much of the work — meetings with advisory clients, courses, online sessions — is born from conversation with people.

The challenge: organising things after a meeting takes time

Corporate advisory work and running courses generate a large number of online meetings.

Beyond the meetings themselves, what followed was:

organising what had been discussed
turning next steps into tasks
recording the requests and problems raised by the other party
confirming what had to be done before the next session

On days when several meetings ran back to back, this after-the-fact organising ate into the time available, and it was not always possible to move straight on to the work that mattered.

A passing remark in a conversation can also become the seed of the next proposal or piece of advice for an advisory client. Capturing that kind of information without losing it was another challenge.

Why Aitane

What mattered was not adding new work.

Typing everything into another tool for task management, or writing up minutes after a meeting, would only add to the workload.

Because Aitane organises the necessary information and tasks automatically from the content of an online meeting, it could be adopted without greatly changing how meetings were already run.

In practice 1: tasks created automatically from meetings

When an online meeting ends, what to do next is organised automatically from the conversation.

That removed the need to go back through notes and enter tasks by hand after a meeting.

Since it is only a matter of reviewing and adjusting where necessary, it is possible to move to the next piece of work as soon as a meeting finishes.

In practice 2: keeping an advisory client's passing remark

In corporate advisory work, the prepared agenda is not always what matters most.

Partway through a conversation, remarks such as "come to think of it, I've been a little worried about one of my staff," "I'm thinking about a new line of business," or "this part hasn't been going well lately" can come up out of nowhere.

Those passing remarks lead to the next piece of advice or the next proposal.

Because Aitane makes it possible to look back over the whole conversation, that kind of information is less likely to slip through.

In practice 3: managing several engagements by record rather than memory

When several advisory clients and projects run at once, holding all of "how far we got last time," "what was promised before the next session" and "what problems the other party described" in one's head becomes difficult.

With meeting content and tasks kept in Aitane, the previous session can be checked without relying on memory.

The result: the time after a meeting goes back to the real work

Since adopting Aitane, the task organising and data entry that used to follow meetings has been sharply reduced.

As a result:

it is possible to move straight to the next piece of work after a meeting
omissions in task entry are easier to prevent
an advisory client's problems and needs are easier to revisit
it is easier to carry them through to the next proposal or follow-up
there is less that has to be held in one's head

Rather than an AI simply for keeping minutes, it is used as "an AI for turning the next action born in a meeting into work."

For companies considering Aitane

The more meetings an executive, consultant or salesperson has, the more the small administrative tasks after each one pile up.

Ten or fifteen minutes at a time becomes a great deal of time when it continues every day.

Hand the work AI can do to AI, and spend the time on the proposals, judgements and communication only people can provide. Aitane is used as a tool for that.